Privacy Policy

Last updated: August 1, 2025

1. Who We Are

Wassenaar Warriors International Rugby Club (formerly BSN Rugby Club, established in 1976) is a non-profit association registered in the Netherlands.

• Organization: Wassenaar Warriors International Rugby Club
• Address: Charlottestraat 7, 2245 VW Wassenaar, Netherlands
• KvK Number: 58326995
• Contact: info@wassenaarwarriorsirc.nl

2. What Personal Data We Collect

We collect and process the following personal data from our adult community members and alumni:

• Contact Information: Email addresses, phone numbers, physical addresses
• Professional Information: LinkedIn profiles (when voluntarily shared)
• Visual Content: Photos and videos you upload or share
• Profile Information: Any other information you choose to share in your profile

Note: This platform is intended for adults only (18+ years). We do not knowingly collect data from minors.

3. Why We Process Your Data (Legal Basis)

Under the General Data Protection Regulation (GDPR), we process your personal data based on:

• Legitimate Interest (Article 6(1)(f) GDPR): To maintain our alumni community, facilitate networking among former players, coaches, and supporters, and preserve the rugby club's history and connections.
• Consent (Article 6(1)(a) GDPR): For using your photos and videos for promotional purposes, social media, and community sharing. You can withdraw this consent at any time.

4. How We Use Your Data

We use your personal data to:

• Create and maintain your community profile
• Enable networking and contact sharing within the community
• Share photos and memories from rugby events and activities
• Communicate club news and alumni updates
• Promote the rugby club on social media and marketing materials (with your consent)
• Maintain historical records of the club's community

5. Data Sharing and Third Parties

We do not sell, trade, or share your personal contact information with third parties. Your data remains within our community platform. However:

• Photos and videos may be used on our public social media channels and promotional materials (with your consent)
• Other community members can see the information you choose to make visible on your profile
• We may use trusted service providers for technical maintenance, who are bound by strict data protection agreements

6. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These include:

• Secure server hosting
• Regular security updates and monitoring
• Admin access controls and moderation
• Regular data backups

7. Data Retention

We retain your personal data for as long as you remain an active member of our community platform. When you leave the community or request deletion, your records are permanently deleted within 30 days.

8. Your Rights Under GDPR

As a data subject, you have the following rights:

• Right of Access: Request a copy of your personal data
• Right to Rectification: Correct inaccurate or incomplete data
• Right to Erasure: Request deletion of your personal data
• Right to Restrict Processing: Limit how we use your data
• Right to Data Portability: Receive your data in a structured format
• Right to Object: Object to processing based on legitimate interest
• Right to Withdraw Consent: Withdraw consent for photo/video usage at any time

9. How to Exercise Your Rights

You can exercise your rights by:

• Self-Service: Access, correct, or delete your data through your profile settings
• Contact Admin: Email us at info@wassenaarwarriorsirc.nl for assistance
• Response Time: We will respond to your request within 30 days

10. Cookies and Tracking

Our website does not use cookies or tracking technologies. We only store the information you explicitly provide to us.

11. International Data Transfers

Your data is stored and processed within the European Union. We do not transfer personal data outside the EU/EEA.

12. Complaints

If you believe we have not handled your personal data in accordance with this policy or GDPR, you have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens):

• Website: autoriteitpersoonsgegevens.nl
• Phone: +31 70 888 85 00

13. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. Continued use of the platform constitutes acceptance of any changes.

14. Contact Us

For any questions about this Privacy Policy or our data practices, please contact:

• Email: info@wassenaarwarriorsirc.nl
• Address: Wassenaar Warriors IRC, Charlottestraat 7, 2245 VW Wassenaar, Netherlands